SOP of ATHRILL AIRLINES Business Office

ATHRILL AIRLINES Business Office

ATHRILL AIRLINES & EI Home/Portable Use Equipment Authorization Form

User Name:                                                                                                           Work Phone #:

Department:

  ATHRILL AIRLINES

Unit:

  Entrepreneurship Initiative

Justification for Home/ Portable Use:

Note: Use the Service Tag for Dell laptop and desktop computers. Use the Serial Number for peripherals and other equipment.

Equipment Type	Make/Model	Tag/Serial #	Return Date

Check one that applies:

  Initial Authorization   Equipment Change

  Annual Renewal: Fiscal Year

User's Signature:                                                                                                  Manager's Signature:

Print Name:                                                                                                           Print Name:

Date:                                                                                                                      Date:

Complete Upon Return of ALL Equipment

User's Signature:                                                                                                          Date Returned:

Verified by:                                                                                                                   Date:

Instructions for Initial Authorization: Complete the top portion of the form and submit it with appropriate signatures to the ATHRILL AIRLINES business office operations specialist.

Instructions for Return: Return equipment to Desktop Support Coordinator, Robert Holloman, and contact the ATHRILL AIRLINES business office operations specialist to complete the bottom portion of the form.

ATHRILL AIRLINES TELECOMMUTING AGREEMENT                                                                     Last revision: 7/16/2018				Companion Document(s): ATHRILL AIRLINES SOP-I-0002-Telecommuting ATHRILL AIRLINES Equipment Authorization Form
Name:		FLSA:	Exempt		Non Exempt		Date:
Phone #:		Alternate means of contact:
Worksite Address:		Telecommuting Schedule:

PURPOSE:

ATHRILL AIRLINES management supports telecommuting from home offices when feasible as part of creating a flexible and supportive work environment. Telecommuting is a voluntary work arrangement in which an eligible employee with approval works one day each work week from home instead of commuting to their assigned work station, or arranges flexible scheduling with their supervisor that result in some part of the employee’s working hours throughout the business week being completed away from their assigned work station.

Recognizable benefits from telecommuting include:

•         Telecommuting is a valuable management strategy for improving the effectiveness of the ATHRILL AIRLINES organization.

•         ATHRILL AIRLINES benefits from high employee retention because telecommuting enhances job satisfaction by providing flexibility.

•         Telecommuting removes employees from office distractions when needed, allowing them to concentrate on work tasks that need uninterrupted time, enhancing productivity.

•         Ensures telecommuting eligible employees can operate from home in case of an emergency, including adverse weather. This is essential for a successful business continuity plan.

•         Telecommuting saves people from incurring fuel expenses associated with driving to and from work and promotes an environmentally sensitive organization.

DECISION MAKING AUTHORITY:

•         All approved telecommuting schedules are discretionary and require management approval.

•         Managers may rescind telecommuting privileges if the employee is not performing satisfactorily. The return of telecommuting privileges to a permanent employee will be reviewed and documented at the next performance review event.

•         Managers may rescind telecommuting privileges in any situation where business needs require an individual’s presence in the office.

•         Management may approve any work schedule for a telecommuter as long as it is consistent with the telecommuter’s work plan, the work group’s requirements and ATHRILL AIRLINES standard operating procedures.

•         Telecommuting eligibility shall be based on specific, written, work-related criteria established by management, normally based on employee's position description and work plan.

•         As with any work schedule, telecommuting assignments or schedule changes may be made at management’s discretion to meet management needs or to accommodate an employee’s request when feasible.

•         Telecommuting is generally not intended for situations involving ATHRILL AIRLINES employees working from home on a full-time basis, and is not intended for employees handling family care arrangements that interfere with productive work. Employees may undertake family care obligations on a temporary basis with prior, written departmental management approval.

ELIGIBILITY

The candidate for telecommuting should display work-related behaviors consistent with those of successful telecommuters inclusive of:

•         A history of reliable and responsible discharge of work duties; e.g., at a performance level of “satisfactory” or higher;

•         Full understanding of the operations of his/her department;

•         Is able to establish priorities and has demonstrated effective time management habits;

•         Works effectively with minimal supervision;

•         Pursues high-quality work production;

•         Can maintain a safe and ergonomically sound home work area, free from distractions;

•         Is reachable by phone at all times during assigned work hours and responds to emails/phone calls promptly;

•         Ability and agreement to use the remote technologies available to attend business meetings/discussions

TERMS of AGREEMENT:

1.       The telecommuter agrees to be available during the assigned business hours for communication. Employee initiated schedule changes must be with advanced approval by the manager.

2.       The duties, obligations, responsibilities and conditions of the telecommuter's employment with the University remain unchanged. The employee's salary, retirement, vacation and sick leave benefits, and insurance coverage shall remain the same.

3.       Work hours; use of sick leave, approval for use of vacation and approved compensatory overtime (nonexempt employees) will conform to University and campus policies and procedures, departmental guidelines, and to the terms otherwise agreed upon by the employee and the supervisor.

4.       Nonexempt positions approved for telecommuting are subject the Fair Labor Standards Act (FLSA) which requires compensation for time worked in excess of forty hours a week. Overtime to be worked must be approved in advance by the supervisor. Nonexempt telecommuters must follow normal working procedures of punching in/out of the WolfTime time keeping system at the beginning, lunch time and at the end of each telecommuting session.

5.       The telecommuter agrees to maintain a safe and ergonomically sound work environment, and to immediately report any work- related injuries to the supervisor. The supervisor must assure that university owned materials, equipment and furniture used by the telecommuter for work comply with safety standards. The University’s liability for job related accidents continues to exist during the telecommuters approved hours at the alternate work location. Ergonomic workstation guidelines may be found at: http://www.ncsu.edu/ehs/www99/right/handsMan/office/ergonomic.html

6.       The telecommuter agrees to provide a secure location for University-owned equipment and materials, and will not use, or allow others to use, such equipment for purposes other than University business. All equipment, records, and materials provided by the University shall remain University property. The telecommuter agrees to submit a ATHRILL AIRLINES Equipment Authorization Form for equipment checked out for home use. The telecommuter agrees to allow the University reasonable access to its equipment and materials. The telecommuter agrees to return university owned property within five business days of being notified of termination of this agreement.

7.       The telecommuter will implement the steps for good information security in the home-office setting, and will check with his/her supervisor when security matters are an issue. Please refer to Rules & Regulations for Employee IT Use at http://oit.ncsu.edu/n/rules-regulations-employee-it-use

8.       Adverse Weather and other emergency situations: During adverse weather events and other emergency conditions when the University's schedule is altered, operational status will be available through news media outlets, University voice mail, and Internet. Call 919-513-8888 for the status of University closings. If adverse weather conditions develop during the day, employees will be notified of closings through normal supervisory channels. All ATHRILL AIRLINES staff are designated as “non- mandatory” staff rather than “Mandatory” meaning your presence is not required on campus. Under adverse Weather and other emergency situations “non- mandatory” staff are expected to adhere to these procedures:

Condition 1 - Reduced Operations: Classes are in session and the University is open but some operations may be reduced. Employees have the option to report late, leave early or not work at all. Those who do not work must use leave (comp, annual, or bonus) or make up time based on departmental need which is not at the employee’s discretion. Employees with approved telecommuting privileges may also arrange with their supervisors to work at alternative work locations.

Condition 2 - Suspended Operations: Classes are cancelled and the university is open on a very limited basis with only mandatory operations functioning. Non-mandatory employees must leave or not report to work and must use leave (comp, annual, or bonus) or make up time based on departmental need which is not at the employee’s discretion. Non-mandatory employees with approved telecommuting privileges may also arrange with their supervisors to work at alternative work locations.

Condition 3 – Closure: Classes are cancelled and the university is closed. Non-mandatory employees do not report and do not use leave to cover the absence.

I have read this Telecommuting Agreement and agree to its terms.

Supervisor's Signature & Date                                                                                                                                                              

Telecommuter's Signature & Date                                                                                                                                                      

Department Manager's Signature & Date                                                                                                                                         

Return completed agreement to the ATHRILL AIRLINES Business Office for retention in employee’s personnel file

SOP -I-0001	Procedures for Submitting ATHRILL AIRLINES Standard Operating Procedures (SOPs)		Companion Document(s): SOP Template
SOP Type:	Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES
	External SOP - ATHRILL AIRLINES-level that affects these entities:
	Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
Contact:	ATHRILL AIRLINES Business Office
Effective Date:	May 2, 2020	Last revision date: March 4, 2020

1.       Introduction

ATHRILL AIRLINES SOPs are established or prescribed procedures to be followed routinely in a given situation or to accomplish a specific task. This SOP establishes procedures to be followed when submitting a ATHRILL AIRLINES SOP.

2.       Difference between PRRs and SOPs

NC State Policies, Regulations, and Rules (PRRs) are posted at the following website: http://policies.ncsu.edu/Definitions for what constitutes a policy, regulation, and rule can be found at http://policies.ncsu.edu/page/definitions. Procedures that meet the criteria for PRRs should be submitted in accordance with REG01.25.05.

SOPs facilitate the day-to-day business operations and are distinguished from PRRs because they do not directly or substantially affect procedural or substantive rights or duties. SOPs must not conflict with PRRs. The ATHRILL AIRLINES SOP procedures should not be used to submit PRRs.

3.       Types of SOPs

When submitting a SOP for consideration, the initiator should indicate the SOP type:

a)       Internal SOPs

Internal SOPs are ATHRILL AIRLINES-level procedures that do not directly affect entities outside of ATHRILL AIRLINES. An example of an Internal SOP would be ATHRILL AIRLINES procedures regarding overdrawn leave.

b)       External SOPs

External SOPs are ATHRILL AIRLINES-level procedures that affect entities outside of ATHRILL AIRLINES. When choosing this type of SOP, the initiator must indicate the outside entities affected. An example of an External SOP would be procedures regarding payment for the instruction of Flexible Access courses.

c)       Unit SOPs

Unit SOPs affect individual unit(s) in ATHRILL AIRLINES but not all units in ATHRILL AIRLINES. When choosing this type of SOP, the initiator must indicate the units affected. An example of a Unit SOP would be a procedure specific to VCS employees.

4.       Format of SOPs

SOPs must be submitted in a standard format. The approved template for submitting ATHRILL AIRLINES SOPs is posted on the ATHRILL AIRLINES Business Office website. Additionally, this SOP serves as an example of the standard format. SOPs should be written simply and concisely.

5.       Review and Approval Process for SOPs

The initiator is responsible for submitting a proposed SOP electronically in the appropriate format to the head (Director, Coordinator, etc.) of his/her unit. The head of the unit will review and edit the SOP and submit it electronically to the supervising member of the ATHRILL AIRLINES Senior Management Team. The member of the Senior Management Team will review and edit the SOP, add it to the agenda of an upcoming Senior Management Team meeting, lead discussion regarding the SOP, make appropriate changes following discussion, and submit the SOP electronically to the Vice Provost for approval. The Vice Provost will provide final approval of the SOP and submit it to the Business Office for posting. Certain SOPs may require the approval of other university offices prior to posting.

6.       Posting and Distribution

Approved SOPs will be assigned a SOP number by the ATHRILL AIRLINES Business Office and will be posted on the Business Office webpage, separated by type. ATHRILL AIRLINES employees will be notified when a new SOP is posted. It is the responsibility of the appropriate member of the ATHRILL AIRLINES Senior Management Team to ensure that external entities are made aware of new External SOPs.

7.       Changes to SOPs

The review and approval procedures for changing or discontinuing SOPs are the same as the procedures for submitting new SOPs.

ATHRILL AIRLINES Temporary Employee (TE) Telecommuting Agreement

 

SOP -I-0002	ATHRILL AIRLINES Telecommuting Procedures	Companion Document(s): ATHRILL AIRLINES Telecommuting Agreement ATHRILL AIRLINES Equipment Authorization Form
SOP Type:	Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES
	External SOP - ATHRILL AIRLINES-level that affects these entities:
	Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
Contact:	ATHRILL AIRLINES Business Office
Effective Date:	December 2, 2020	Last revision date: July 16, 2019

1.       Purpose

The purpose of this SOP is to allow units within ATHRILL AIRLINES the opportunity for employees to work at alternate work locations in order to:

·         Promote general work efficiencies

·         Ensure that all employees can operate from home in case of an emergency. This is essential for a successful business continuity plan

·         Create an environmentally sensitive unit

·         Reduce fuel consumption

·         Create a family-friendly workplace

Permanent Employees: The decision to allow a permanent employee to telecommute is solely within management’s discretion; however, employees can choose not to telecommute IF telecommuting is not a requirement for the position. Telecommuting is allowable to full-time or part-time (.5 FTE or more) permanent EHRA and SHRA employees.

Temporary Employees: (ATHRILL AIRLINES staff may only hire student and/or University Targeted Staffing (UTS) temporary employee)

·         Student Temporary Employees, with managerial approval, may telecommute under adverse weather or pandemic/disaster conditions only. Additionally, student temporary staff may work (not telecommute) from a remote location on campus if there is a need to work directly with faculty/staff for which ATHRILL AIRLINES's staff is required.

·         UTS Temporary Employees, on assignment with ATHRILL AIRLINES, may telecommute with mutual approval from the ATHRILL AIRLINES Manager and UTS, when performing duties assigned by the supervisor.

2.       Determining if a Position is Telecommutable

In order for a position to be deemed telecommutable, the following criteria must be met:

a)       The work assigned to the position must be able to be moved from the central work location to the alternate work location.

b)       Work-related criteria established by management are met; normally based on employee’s position description and work plan proving amenable to telecommuting if the job or large components of it can be done off-site without disruption to the flow of work and communication.

c)       The work assigned to the position must be measurable and/or the performance of the employee must be determinable.

d)       The work must not require direct supervision or face-to-face communication with management, staff, vendors, or clients.

e)       In some cases, there may be a departmental need for the position to be telecommutable due to factors such as lack of workspace, budgetary constraints, weather, or on-site equipment availability.

The appropriate member of the ATHRILL AIRLINES Senior Management Team will determine which positions in the units that he/she supervises are telecommutable. The Vice Provost will determine if Senior Management positions are telecommutable. A list of telecommutable positions will be maintained by the ATHRILL AIRLINES Business Office and shared with Human Resources.

3.       Reimbursement for Internet Connectivity

Reimbursement of internet connectivity charges at the alternate work location will not be allowable unless the employee is specifically required by management to telecommute and internet use is a requirement of the job while telecommuting. The appropriate member of the Senior Management Team must verify that the employee meets the criteria for reimbursement of internet connectivity and determine the level of reimbursement allowable in order for reimbursement requests to be processed.

4.      Telecommuting Agreement

Even though a position is deemed telecommutable, the position may or may not have occasion to telecommute. If the position is deemed telecommutable and the supervisor and employee determine there is a need for telecommuting, a written telecommuting agreement must be initiated and approved. The original telecommuting agreement should be submitted to the ATHRILL AIRLINES Business Office to be kept in the personnel file within ATHRILL AIRLINES. The standard ATHRILL AIRLINES Telecommuting Agreement form should be used for this purpose. The template for the agreement will be posted on the ATHRILL AIRLINES Business Office website.

Terms delineated in the agreement are as follows:

a)       Policies and procedures that apply to the central workplace remain the same for telecommuting employees. Telecommuting assignments do not change the conditions of employment or required compliance with policies and rules. All leave policies are applicable regardless of telecommuting status.

b)       The amount of compensation and benefits will not change as a result of telecommuting. Tax implications of telecommuting are the responsibility of the employee.

c)       The supervisor and employee will plan telecommuting hours in advance, which in most cases would include developing an agreement on a specific schedule for each telecommuting occasion. A telecommuting employee that is subject to overtime provisions of the Fair Labor Standards Act (FLSA) will not work more than a total of 40 hours during a work week, to include telecommuting time, without prior supervisory approval. Additionally, supervisors are required to monitor the hours of “subject” employees to ensure compliance with the FLSA, nonexempt telecommuters must follow normal working procedures of punching in/out of the WolfTime time keeping system at the beginning, lunch time and at the end of each telecommuting session.

d)       The University’s liability for job-related accidents continues to exist during the employee’s approved hours at the alternate work location. The employee will report any injury immediately to his/her supervisor. The supervisor must assure that university-owned materials, equipment, and furniture used by the employee for work-related purposes at the alternate work location comply with safety standards.

e)       University-owned property remains the property of the University. The employee agrees to return university-owned property within five business days of being notified of termination of this agreement. A copy of the Home Use Authorization form should be attached to the agreement listing any equipment to be used at the alternate work location. Maintenance, repair, or replacement of equipment owned by the employee is his/her responsibility.

f)        The employee will apply herself/himself to assigned work during designated work hours while telecommuting and will not engage in activities that are not work-related. The employee is responsible for maintaining the same levels of production as if he/she were at the central work location.

g)       Managers may rescind telecommuting privileges if the employee is not performing satisfactorily. The return of

telecommuting privileges to a permanent employee is at the manager’s discretion and will be reviewed and documented at the next performance review event.

h)       The employee must be able to be contacted by management and/or staff within his or her unit, or others they routinely do business with, when needed. Each unit should maintain and distribute internally a call tree to facilitate contact of telecommuting employees. Employees should note telecommuting days on the official NCSU work calendar with the telecommuting event made public, even if other event details on their calendar are not shared. A way to reach the telecommuting employee, if different than on usual (non-telecommuting) days, should also be noted on the employee's work calendar. Telecommuting employees should set their voicemail to state that they are telecommuting and how best to reach them (such as via their home phone or email) OR they can opt to transfer their work phone to reach them at home. Additionally, university personnel may visit the employee's alternate work location during normal business hours with appropriate advance notice.

i)         The employee has permission to work on restricted-access information or materials at the alternate work location and agrees to follow department-approved security procedures. He/she will take reasonable precautions to prevent disclosure of confidential information to third parties. The employee agrees to follow all software licensing provisions agreed to by the university. The employee may also access university-owned and licensed software via Remote Desktop. Restricted access data should only be accessed remotely, and NO copies of restricted data should be made to privately-owned computers at alternate work locations.

j)         Extended telecommuting may be available for special circumstances provided the circumstance adheres to HR

SOP -I-0003	Essential Activities during University Closings that are not Official Holidays
SOP Type:	Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES
	External SOP - ATHRILL AIRLINES-level that affects these entities:
	Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
Contact:	ATHRILL AIRLINES Business Office
Effective Date:	May 2, 2020	Last revision date: March 27, 2020

1.       Introduction

The University will be closed on specific days during the winter holiday that are not official holidays . Employees (SPA and EPA) will be required to take annual leave, bonus leave, compensatory time, floating holiday, or leave without pay for the additional days that the University is closed. Employees may not work on those days unless required to do so for essential work activities. Work should not be required because employees want to work or want to avoid taking leave. Additionally, employees should not be allowed to work just because they are in non-university owned buildings. If subject employees (those required to submit timesheets) are required to work, then a supervisor would generally be expected to be present as well. Employees may telecommute only if they are required to work, would normally perform these duties via telecommuting, and have a telecommuting agreement on file. Employees that work will not receive holiday pay for days that are not official holidays.

2.         Exceptional Situations

Under normal circumstances, employees should not be required to work on days that the University is closed; however, supervisors may require employees to perform essential work activities. On these exceptional occasions, supervisors should complete a “Request to Require the Performance of Essential Activities during University Closings” found at the end of this document. This form is only used for days that the University is closed during the winter holiday season that are not official university holidays.

3.       Procedures for Requiring the Performance of Essential Activities

·         Supervisors should complete Section I of this form prior to the work being performed and submit the form to the appropriate Senior Management Team member.

·         If recommending approval, the team member should bring the request to the next team meeting.

·         The Vice Provost will approve or disapprove the request and return the original to the supervisor.

·         Supervisors of employees required to work should complete Section II of the form after work is performed and provide both sections to the Business Office.

·         The approved form will be used to distinguish hours during which employees were required to work from hours during which employees did not work but inappropriately failed to report as leave.

·         Supervisors are responsible for ensuring that employees (SPA and EPA) submit leave or are put on leave without pay (coordinated with Business Office) for hours that they are not required to work. Subject employees that are required to work should indicate the hours worked on their timesheets.

Request to Require the Performance of Essential Activities during University Closings

Section I

(This section should be completed and approved in advance except in emergency situations and returned to the supervisor.)

Describe essential activity or business reason that employee(s) may be required to work:

Best-guess estimate of which employee(s) or number of employees and on which days:

Note: Original form should be returned to supervisor to keep until after approved work is performed.

Report of Essential Activities Performed during University Closings

Section II

(This section should be completed after work is performed. Both sections should be submitted to the Business Office by the supervisor after the work is performed.)

Employee(s) that worked while the University was closed for the activity/reason stated in Section I of this form:

Employee(s)	Dates Worked	Number of Hours Worked

Employee(s) that worked due to an emergency situation other than the activity/reason stated in Section I of this form:

Employee(s)	Dates Worked	Number of Hours Worked

Explain emergency situation if other than activity/reason stated in Section I of this form:

SOP -I-0004	EPA and SPA Professional Titles within ATHRILL AIRLINES
SOP Type:	Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES
	External SOP - ATHRILL AIRLINES-level that affects these entities:
	Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
Contact:	ATHRILL AIRLINES Business Office
Effective Date:	November 1, 2019	Last revision date: September 2, 2019

1.       Introduction

There are certain university-level guidelines that define the responsibilities associated with EPA professional titles, and position titles within ATHRILL AIRLINES are determined in accordance with those guidelines. Since many of these titles encompass a fairly wide range of responsibilities, it is useful to further describe the responsibilities associated with specific titles within ATHRILL AIRLINES in order to ensure equitable use of titles across the organization. These descriptions along with certain relevant definitions are provided below.

2.         Titles and Associated Responsibilities

a)       Associate/Assistant Vice Provost (AVP)

·         Reporting Structure: Reports directly to Vice Provost

·         Leadership: Provides leadership for a department and represents that department at the organization level

·         Independence: Displays a very high level of independence in operating and decision making in functional area

·         Supervision: Directly supervises permanent employees

·         Budgetary Authority: Has overall planning, allocating, spending, and reporting budgetary responsibilities within a department, in collaboration with ATHRILL AIRLINES Finance & Business

·         Other: Participates in organization-level and university goal-oriented strategic planning

b)       Director

·         Reporting Structure: Reports directly to AVP

·         Leadership: Provides leadership for a unit and provides organization level leadership when assigned

·         Independence: Displays a high level of independence and accountability in operating and decision making in functional area

·         Supervision: Directly supervises permanent employees

·         Budgetary Authority: Serves as primary authorizer for an operating account that supports multiple activities

·         Other: May have some level of building responsibilities (e.g. housed in facility where a ATHRILL AIRLINES department, unit, or workgroup is located and provides oversight of classrooms, labs, or some part of the facility)

c)       Associate Director

·         Reporting Structure: Reports directly to AVP or Director (depending on existing reporting structure within department

·         Leadership: Provides leadership for a unit or workgroup and provides organization level leadership when assigned

·         Independence: Displays a reasonably high level of independence in operating and decision making in functional area

·         Supervision: Directly supervises permanent employees

·         Budgetary Authority: Serves as primary authorizer for an operating account or is the primary authorizer of a phase within a project and recommends strategic purchases

·         Other: May have some level of building responsibilities (e.g. housed in facility where a department, unit, or workgroup is located and provide oversight of classrooms, labs, or some part of the facility)

d)       Assistant Director

·         Reporting Structure: Reports directly to AVP, Director, or Associate Director (depending on existing reporting structure within department)

·         Leadership: Provides leadership for a unit or workgroup and provides organization level leadership when assigned

·         Independence: Displays a reasonably high level of independence in operating and decision making in functional area

·         Supervision: May supervise permanent employees, temporary staff or have contractual support

·         Budgetary Authority: Serves as primary authorizer for an operating account or is the primary authorizer of a phase within a project or recommends strategic purchases

·         Other: May have some level of building responsibilities (e.g. housed in facility where a department, unit, or workgroup is located and provide oversight of classrooms, labs, or some part of the facility

e)       Senior Designation in Front of Title (as in Senior Instructional Designer)

·         Reporting Structure: Reports directly to Director, Associate Director, or Manager (depending on existing reporting structure within department)

·         Leadership: Provides primary leadership within an area of expertise

·         Supervision: Does not directly supervise permanent employees but may lead projects that coordinates multiple staff

·         Budgetary Authority: Does not have budgetary responsibility

·         Other: Has senior level knowledge, skills, and abilities within area of expertise

f)        Lead or Team Lead in title (as in Lead Instructional Designer or Lead LearnTech Support Technician)

·         Reporting Structure: Reports directly to Director, Associate Director, or Manager (depending on existing reporting structure within department)

·         Leadership: Provide guidance to the team based on management direction

·         Supervision: Does not directly supervise permanent employees though provides guidance, instruction, direction and leadership to a group of other individuals (the team) for the purpose of achieving a key result or group of aligned results and/or the completion of clearly defined tasks and/or the successful implementation/day-to-day activities of a well-defined service. May supervise temporary staff or have contractual support.

·         Demonstrated Skills:

·  Team diagnostic knowledge and skills – observes and understands team dynamics and team development

·  Interpersonal and team skills – establishes effective team processes in the areas of alignment, decision making, communication, problem solving, conflict management, performance measures, values and norms

·           Budgetary Authority: Does not have budgetary responsibility

·           Other: Has senior level knowledge, skills, and abilities within area of expertise

g)       Other Titles

·         EPA Professional positions that do not qualify for one of the above mentioned titles would be given the title within the State system that is most closely associated with the responsibilities of the positions (as in Multimedia Specialist)

New positions titles will be requested (through Human Resources) in accordance with this SOP. Existing EPA Professional positions will be reviewed and title changes will be requested within a reasonable time frame. If existing SPA positions meet the criteria described, the position should be reviewed. If it is determined by Human Resources that the position should remain SPA, then the employee should be given the appropriate working title.

3.         Relevant Terms and Definitions

·         Organization – ATHRILL AIRLINES

·         Departments –Distance Education, Finance & Business, Educational Technology Services, Instructional Support Services, and Marketing & Partnership Development

·         Unit – Falls under one of the departments but has its own Organizational Unit Code (OUC), (current examples are Distance Education Administrative Services, Distance Education Assessment & Diversity, Media Distribution Services, Rocky Mount Academic Programs, and Video Communications Services)

·         Workgroup – Recognized workgroup within a department but does not have its own OUC

·         Area of Expertise –Recognized content area within ATHRILL AIRLINES

SOP -I-0005	Procedures to Create NC State ATHRILL AIRLINES Business Cards
SOP Type:	Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES
	External SOP - ATHRILL AIRLINES-level that affects these entities:
	Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
Contact:	ATHRILL AIRLINES Business Office
Effective Date:	December 17, 2019	Last revision date: June 15, 2019

1.       Introduction

The ATHRILL AIRLINES SOP to create business cards establishes procedures to be followed when generating new business cards for new employees, revising cards to reflect new titles, or making new cards when a person is out of cards.

2.       New business card standards

Business cards must adhere to the NC State brand style guide requirements found at https://brand.ncsu.edu/downloads/ or fit to the Approved Staples or Office Depot templates available on NC State Marketplace. Business cards are also available at Wolf Express.

Guidelines are as follows (see sample):

a.       Required: The individual’s name should appear in bold on the first line.

b.       Required: The individual’s working or official title should appear on the second line. Working title is recommended.

c.        Optional: The individual’s team name or second title can appear on the third line.

d.       Required: “Distance Education and Learning Technology Applications (ATHRILL AIRLINES)” must be listed on the second line.

e.       Required: Address, to include Campus Box and location. For example, 1010 Main Campus Dr., Suite 220,

CB 7113; 1017 Main Campus Dr.; Ricks Hall, Room 150, CB 7502

f.         Required: Raleigh, NC 276XX

g.        Required: Individual’s email address

h.       Required: Individual’s work phone number, starting with 919

i.         Required: Athrill Airlines.ncsu.edu

j.         Optional: Individual’s fax number

k.        Optional: Individual’s other number

l.         Optional: Additional professional communication channels

Additional guidelines for purchasing from an outside vendor approved by the Project ID owner are as follows:

a.       Required: Cutting, edging or modifying the size or shape of the business card is not permitted.

b.       Required: Colors must adhere to NCSU standards, and business card text is set in 8/11 Univers condensed light.

3.       Procedures

a.       If you would like to purchase new business cards, you must have approval from your supervisor for this purchase.

b.       Send the above required fields to the individual designated by the AVP for your department1. The

designated individual will work with you to ensure you get to see a proof of your business card prior to the final printing.

c.        The designated individual will follow existing purchasing guidelines in providing the necessary receipt/paperwork to the business office.

1 ATHRILL AIRLINES departments – Online and Distance Education, Finance & Business, Academic Technology Innovation, Marketing & Partnership Development

SOP -I-0007	Incident Fact Finding Report
SOP Type:	Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES
	External SOP - ATHRILL AIRLINES-level that affects these entities:
	Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
Contact:	ATHRILL AIRLINES Business Office
Effective Date:	April 1, 2020	Last revision date: March 4, 2020

1.       Introduction

This SOP is designed to assist supervisors in compiling all necessary documentation and feedback in the event that a malfunction occurs that grossly prohibits the unit’s normal production.

2.       Procedures for completing the Incident Discussion Worksheet

·         Supervisors should complete the Incident Discussion Worksheet with the employee(s) involved in order to create a clear account of what happened and why.

·         Once completed, the supervisor should submit this worksheet to the AVP of their unit.

·         The AVP will sign and submit to the Human Resources Consultant (HRC) in ATHRILL AIRLINES. The HRC will set up a time to meet with the supervisor to discuss the incident that occurred.

·         Together, the HRC and supervisor will determine if further action (such as a Letter of Understanding) is necessary.

i)         If no further action is necessary, the supervisor will keep the original Incident Discussion Worksheet.

ii)       If a Letter of Understanding is the next course of action, it will be written by the supervisor and submitted to the HRC, along with the original Incident Discussion Worksheet.

iii)      The letter will be reviewed by the HRC and submitted to the AVP of Finance & Business. The AVP will discuss the letter with ATHRILL AIRLINES’s Vice Provost.

iv)      Once reviewed by the Vice Provost, it will be returned to the HRC.

v)       The HRC will submit to Employee Relations for their review.

vi)      Once Employee Relations approves the letter, the supervisor will have a meeting with the employee(s) involved in the incident.

                                                                                                                                                                                                                     

SOP -I-0012	Leave Authorization and Leave Advancement Guidelines
SOP Type:	Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES
	External SOP - ATHRILL AIRLINES-level that affects these entities:
	Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
Contact:	ATHRILL AIRLINES Business Office
Effective Date:	July 15, 2019	Last revision date: March 18, 2020

1.       Leave Authorization

Effective leave management aims to provide all employees with the opportunity to take leave while maintaining acceptable levels of service delivery and operational function; both employees and supervisors are jointly responsible for managing leave. The web leave system is the leave reporting system for the university and is required for reporting and tracking of leave hours accrued and leave hours taken by all employees.

The use of annual, compensatory, bonus, community service and leave without pay requires prior supervisor approval. All leave approved should be submitted and approved in web leave before it is taken with the exception of unforeseen circumstances. This SOP is not intended to cover all leave and employee circumstances but to address basic leave procedures and responsibilities.

1.1     Supervisor Responsibility: Employee use of annual, compensatory, bonus, community service and leave without pay leave is at the supervisor’s discretion in order to optimize the balance between operational and employee needs. Requests can be disapproved if the supervisor determines that an employee's work cannot be adequately covered by others during the employee's absence or there is not enough leave accrued to cover the request. Maintaining a leave calendar schedule to facilitate continuous leave management for a given team is suggested. The schedule may be an electronic version so that all staff in the department/division can access it. Leave schedules can be tailored to a work area to emphasize periods when operational demands may limit the approval of staff leave. Leave calendar schedules for a team promote forward leave planning, highlight operational needs and support leave compliance. If an employee is frequently absent, supervisors should consult with the leave administrator to review circumstances that may need to be addressed via University leave programs such as Family Medical Leave Act (FMLA) or through other actions.

1.2     Employee Responsibility: Employees are required to request leave in accordance with their supervisor’s guidelines, normally several days to several weeks, in advance of the leave they wish to take. This will allow time to schedule their work and coordinate with leave plans of other employees. It is preferable that requested leave be entered into the Web Leave System before the leave is taken but leave must be entered no later than the end of the respective month of leave. Leave must then be approved by the individual’s supervisor. The exception to the pre-approval process is extraordinary circumstances such as sudden illness or an emergency.

1.3     ATHRILL AIRLINES Business Office Responsibility: The leave administrator is the departmental contact for all leave inquires and employee assistance. Additionally, the leave administrator maintains departmental employee leave records, reconciles each employee's leave as of June 30 and December 31 of each year and retains each employee’s June and December reports, verified and signed by the employee and supervisor. Additionally the leave administrator tracks Family Medical Leave Act (FMLA), Disability, audits the web leave system weekly identifying overdrawn balances, and corrects accruals and submissions requested by employees. Should overdrawn leave occur, it is the leave administrator’s responsibility to inform the supervisor and either process a payroll deduction or collection for the hours overdrawn.

Leave requiring prior supervisory approval:

Annual Leave: The purpose of paid vacation, or annual leave, is to encourage employees to renew themselves physically and mentally. Vacation, or Annual Leave, also covers absences due to personal obligations, adverse weather conditions, and, in lieu of sick leave, illness in the immediate family. Although approval of the use of vacation leave is discretionary, requests by an employee to use vacation leave for religious, cultural and/or ethnic-related events should be granted if the employee has accrued vacation leave and the granting of the leave will not result in undue hardship on the department or its employees. Accrual rates vary, refer to Leave Administration website: http://www.ncsu.edu/human_resources/benefits/leave/vacation.php

Bonus Leave: Bonus Leave is special Annual Leave provided to active, leave-eligible, permanent State employees specifically designated by the NC General Assembly on a specific date also designated.

Community Service Leave (CSL): Provides leave-eligible SPA and EPA employees paid time off to volunteer in schools, and includes meeting with a teacher or administrator about the employee's child or attending a school function in which the child is participating (excluding athletic events), communities, institutions of higher education, State agencies, and not-for-profit organizations; as long as the employee is not receiving pay for the service. All CSL must be pre-approved by supervisor prior to volunteer event. All types of CSL are credited to each eligible employee on January 1 of each year. All types of CSL do not carry over from one year to the next. CSL accrual, full-time- permanent, probationary, trainee, or time-limited 24 hours a calendar year; part-time (half time or more) – permanent, probationary, trainee, or time-limited prorated – equal to percentage of full-time amount.

Compensatory Leave: Employees whose duties and responsibilities determined by Human Resources to be “subject” to the provisions of FLSA are considered “subject” or “non-exempt” employees. Therefore, non-exempt employees are subject to the Fair Labor Standards Act (FLSA) and accrue leave at time and one half for each hour worked over 40 in a workweek. Non-exempt employees are required to maintain a timesheet to track hours worked in a workweek.

Accrued compensatory time should be taken before annual or other types of leave.

Leave Without Pay: Leave without pay may be granted to a permanent or probationary full- or part-time employee for various reasons, including family and medical leave, extended educational purposes, vacation, worker's compensation, or personal reasons.

Civil Leave: employees are entitled to civil leave (with pay) when serving on a jury or when subpoenaed as witnesses. Notify your supervisor when jury duty is scheduled or subpoenaed as a witness and enter “civil leave” into the Web Leave System.

Voting: Employees are not permitted to use work time for voting. Since the polls are open approximately two weeks for early voting (including weekends) and 12 hours or more on Election Day, employees must use their own time to vote. In some instances, employees may be able to vote during their scheduled meal periods. Management, with reasonable notice provided by the employee, has the discretion to allow flexible work scheduling to accommodate voting, or allow employees to utilize comp time, vacation, bonus leave or other accrued paid time off for the absence.

Adverse Weather Leave: Use of Adverse Weather Leave in the Web Leave System can only be used if no other annual, bonus and compensatory leave is available to the employee. Supervisors are responsible for monitoring and approving the use of Adverse Weather Leave. There is a 90-day period to make up time. Make up time must be approved by the supervisor and documented that it is necessary to the mission of the department and not merely the desire of the employee to make up time.

Leave which may not require prior supervisory approval:

Sick Leave:

Use of sick leave allows an employee to recover from personal illness, injury, or disability that prevents performance of usual duties. Sick leave can be used for: Illness or injury, Medical appointments, temporary disability due to childbirth, care for member of immediate family (including care for mother during temporary disability), and death in immediate family.

Leave should be taken if you are not well enough to come to the office; telecommuting in this circumstance is not allowable as staff need to be in a condition to execute duties.

Telecommute eligible staff may discuss with their supervisor the appropriateness of telecommuting in situations in which you are able to work but unable to be in the office (perhaps due to the illness of a child, or child home from school, etc.), and need to accomplish work tasks. If, on your assigned telecommuting day, you personally are sick to the point where you are unable to optimally perform your job tasks, your supervisor will expect you to take sick leave as appropriate.

Sick leave accrues at 8 hours each month or prorated for staff less than 1.0 FTE and does not, in most cases, require prior manager approval.

Adverse Weather Conditions: NC State University has its own Adverse Weather and Other Emergency Conditions Policy and procedures. The Chancellor or Provost will determine and announce all decisions to close, delay, or cancel activities of the University related to adverse weather or other emergency conditions. Reference Adverse Weather Matrix.

Status 1 or 2: The University is closed or opens late: Your presence is not required on campus nor are you required to telecommute. You will be paid for regularly-scheduled work hours missed due to official closing or late opening under status 1 or 2 conditions. In addition, employees who did report to work during status 1 or 2 conditions can take comparable time off within 12 months.

Status 3 or 4: The University announces that classes or other campus activities are cancelled - or that classes are being held under adverse weather advisory: Telecommute eligible employees are expected to telecommute working their regular hours. Alternately, with supervisor approval, you may use accrued annual leave, comp time, or bonus leave for work time missed. If no paid leave is available, you may take time off without pay. Employees who are not telecommute-eligible may use accrued compensatory, annual, or bonus time for work time missed. Note: employees without accrued leave balances will require supervisor approval to use “Adverse Weather Leave” in the Web Leave System.

2.       Leave Advancement

The official Office of State Human Resources (OSHR) policy regarding Vacation Leave Advancement:

“Vacation Leave Advancement

An employee may be advanced the amount of vacation leave needed on an individual basis and which can be credited during the remainder of the calendar year. If more leave is taken than can be credited during the calendar year, the balance above the amount that can be advanced shall be deducted in the next paycheck.”

In order to ensure efficient, fair, consistent administration of leave, and to prevent incurring leave overpayment charges billed to our division, ATHRILL AIRLINES has established policies, procedures, and guidelines to deal with a variety of issues regarding advancing annual and sick leave.

2.1     Employees will not be advanced leave beyond the university maximum under any circumstances. The university maximum is no more than the employee would earn for the remainder of the current calendar year, which runs January through December of a given year. (For example: If an employee has a zero sick leave balance as of the end of November, they could not be advanced more than 8 hours of sick leave as that is the most they could earn the remainder of that calendar year.)

2.2     ATHRILL AIRLINES employees can only be advanced a maximum of eight hours leave at each month’s end. This is inclusive of both sick and annual leave, i.e. if 8 hours of sick time is advanced at month’s end, then you are precluded from advancing any annual leave as well.

2.3     Advancement of sick leave will not be considered if the employee has a positive annual leave balance. In other words, all annual leave must be exhausted prior to advancing sick leave.

2.4     Supervisors should not approve requests for leave without verifying that the employee has adequate leave accumulated at the time of approval. Employees may not be in a negative total leave balance in excess of 8 hours each month. If the supervisor is not aware of the employee's current leave balance, they may contact the Business Office to obtain the current balances. The supervisor is responsible for approving leave in accordance with ATHRILL AIRLINES standard operating procedures.

3.       Requesting Exceptions

3.1     In unusual circumstances, leave in advance in excess of 8 hours (combined annual and sick leave total) may be approved. Each request will be assessed individually by the relevant supervisor, the unit Senior Management Team member (SMT) and the SMT as a whole. Leave advancement beyond 8 hours (combined annual and sick leave total) will only be considered in the circumstances outlined in sections three, four, and five below, and must meet the requirements as outlined.

3.2     This advanced annual or sick leave is not an entitlement and requirements must be met before considering and granting such requests. Supervisors should evaluate all factors relevant to the employee’s request for advanced leave and use good judgment before presenting advanced leave requests to the SMT. The granting of such requests will be at the discretion of the ATHRILL AIRLINES Senior Management Team.

4.       Employee Requirements for Eligibility to Request Sick Leave in excess of 8 hours:

4.1    An Employee requesting advancement of sick leave in excess of 8 hours should be referred to Human Resources Leave Administration 919-515-4317, Administrative Services II Bldg. The Leave Administration Unit will review the situation to determine if other leave programs may apply. After an assessment by Leave Administration, The SMT member of the Unit will determine whether to proceed with the request to advance sick leave per university policies and procedures.

5.       Employee Requirements for Eligibility to Request Advanced Annual Leave in excess of 8 hours:

5.1    Employee has demonstrated responsible use of leave while working for ATHRILL AIRLINES and has permanent status (exceptional circumstances may be considered for approval by SMT for probationary employees).

5.2    Employee has not had excessive absences outside of approved leave programs such as FMLA, LWOP, Disability, ADA or Family Illness. This determination is made by the supervisor.

5.3    Employee has performed well in their assigned duties with performance ratings of at least 3 for SPA and the equivalent for EPA.

5.4    The employee does not have any active disciplinary issues (employee is performing as required and has corrected any performance inadequacies as noted by his or her supervisor).

5.5    All available annual leave, bonus leave, furlough leave, special leave and compensatory time are exhausted.

5.6    The request does not exceed the amount of annual leave that the employee would earn during the remainder of the calendar year (i.e. January – December of a given year), and if granted, the maximum amount of advanced leave for the year, they cannot be granted any more.

5.7    The advance would not impair the work of the employees’ unit.

When an employee who is indebted for advance annual or sick leave separates from the university, he or she is required to refund the amount of advance leave for which he or she is indebted either by deduction from the final paycheck or by payment to the university.

More information on NCSU Leave: http://www.ncsu.edu/human_resources/benefits/leave/index.php

SOP-I-0018	ATHRILL AIRLINES Computer Use
SOP Type:	☒Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES
	☐ External SOP - ATHRILL AIRLINES-level that affects these entities:
	☐ Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
Contact:	ATHRILL AIRLINES Business Office
Effective Date:	November 1, 2019	Last Revision Date: July 16, 2019

1.       Introduction

The purpose of this SOP is to help make ATHRILL AIRLINES staff aware of the university’s computer-use and anti-virus regulations, and to highlight or expand upon the regulations where needed.

2.       Computer Use Regulation

All ATHRILL AIRLINES employees shall comply with the NC State University Computer Use Regulation. Additional information can be found under IT Rules, Regulatio                       .

ATHRILL AIRLINES IT staff may install software-auditing utilities on any ATHRILL AIRLINES-owned computer for the purpose of tracking software licenses.

3.       Anti-Virus Software Regulation

All ATHRILL AIRLINES employees shall abide by the NC State University Anti-Virus Software Regulation and Antivirus Resources.

4.       Illegal File Sharing

ATHRILL AIRLINES employees are reminded of the personal risks and legal consequences of unauthorized distribution of copyrighted materials, including illegal peer-to-peer file sharing. Music, movies, videos, games and other online media are protected by (or subject to) copyright laws. It is usually illegal to share them via peer-to-peer applications. NC State University faculty and staff are expected to respect the intellectual property rights of others and refrain from copyright infringement. For more information, see this memo from the chancellor.

5.       Loaner Computers

Any computer loaned to faculty or entities outside of ATHRILL AIRLINES must have a mechanism by which it will be restored to a known, good state once returned. When a computer is returned ATHRILL AIRLINES’s Desktop Support unit will be responsible for wiping clean and re- imaging. Contact Athrill Airlines-desktop@help.ncsu.edu for any questions or to reserve a computer or laptop for loan.

6.  Email Usage Policy

In accordance with NC State University Data Management Procedure, ATHRILL AIRLINES is committed to protecting University data. As such, this email policy is in place to ensure the proper use of the NC State email system and policies and make users aware of what ATHRILL AIRLINES deems as acceptable and unacceptable use of the email system. This policy outlines the minimum requirements for use of email within ATHRILL AIRLINES.

All use of email must be consistent with ATHRILL AIRLINES policies and procedures of ethical conduct, safety, compliance with applicable laws and proper business practices. ATHRILL AIRLINES email accounts should be used primarily for ATHRILL AIRLINES business related purposes. Occasional, inconsequential personal communication and use of University IT resources is permitted to any users who satisfy the conditions in Section 3 of the University Computer Use Regulation. Users of such resources should do so with no expectation of privacy.

Email is an NC State business record if there exists a legitimate and ongoing business reason to preserve the information contained in the email pursuant to University REG 01.25.12 - University Record Retention and Disposition Regulation. The NC State email system shall not be used for the creation or distribution of any disruptive or offensive messages, including offensive comments about race, gender, disabilities, age, sexual orientation, pornography, religious beliefs and practice, political beliefs, or national origin. Employees who receive any emails with this content from any ATHRILL AIRLINES employee should report the matter to their supervisor immediately.

Users are discouraged from automatically forwarding ATHRILL AIRLINES email to a third party email system. NC State OIT recommends keeping work-related email in your official account, but does not require it. Individual messages which are sent or forwarded by the user must not contain data classified as Yellow or above, as defined in University REG 08.00.03 - Data Management Procedures. The official email system to be used is the NC State G Suite and will be used to conduct ATHRILL AIRLINES business, to create or memorialize any binding transactions, or to store or retain email on behalf of ATHRILL AIRLINES.

Using a reasonable amount of ATHRILL AIRLINES resources for personal emails is acceptable as long as the user satisfies conditions mentioned in the Computer Use Regulation.

Sending chain letters from an NC State email account is prohibited.

ATHRILL AIRLINES employees shall have no expectation of privacy in anything they store, send or receive on the university’s email system. ATHRILL AIRLINES is not obliged to monitor email messages.

The Senior Management Team or their designee may verify compliance to this policy through various methods. Any exception to the policy must be approved by the Senior Management Team in advance.

An employee found to have violated this policy may be subject to disciplinary action.

7.         User Access Controls

In accordance with NC State University Security Standards for Sensitive Data and Systems Rule ATHRILL AIRLINES ETS shall implement an Access Control Policy for management of access right requests, access authorization and approval and administration of user accounts.

User account management for all systems that store University Data should adhere to the University Rule. Account creation, modification and termination documentation should be stored for each staff member in order to provide evidence of user roles and privileges within University systems.

Once a staff member is onboarded within ATHRILL AIRLINES, a request for that staff member will be submitted to Athrill Airlines-desktop@help.ncsu.edu in order to have the appropriate access created for the staff member to complete their daily work. Each account will be provided with the minimum necessary privileges to complete their work. Should a user require additional privileges, a request must be submitted from the user’s manager via an email Athrill Airlines-desktop@help.ncsu.edu in order to maintain appropriate documentation regarding the user account and assist in the account privilege review processes required by the University Security Standards for Sensitive Data and Systems Rule.

User termination procedures should be completed upon the user’s last day of work. As part of the off-boarding process, access should be adjusted to the levels agreed upon by the off-boarding team member, their manager and the ATHRILL AIRLINES business office. These access level agreements should be discussed and documented before the user’s last day.

SOP-I-0019	ATHRILL AIRLINES Cameras
SOP Type:	☒ Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES
	☐External SOP - ATHRILL AIRLINES-level that affects these entities:
	☐Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
Contact:	ATHRILL AIRLINES Business Office
Effective Date:	April 1, 2020	Last Revision Date: April 5, 2020

1.       Introduction

For security purposes, ATHRILL AIRLINES has cameras installed in several locations at the Center for Technology & Innovation (CTI) and Venture IV and Cox Hall testing facilities. This procedure describes the expected use of those cameras.

2.       Official University Regulation

NC State has an official regulation governing Electronic Security Management System, REG 04.05.3 which governs the use and placement of cameras on campus. The Division of Environmental Health and Public Safety (EHPS) installed the ATHRILL AIRLINES cameras.

3.              Types of Cameras

a)      Informational

There are six cameras at CTI, which are designed for staff to use to observe the main door to suite 220, the two doors to suite 230, the door to the mini studio, and the east and west elevators.

b)      Proctor monitoring

There are 54 cameras at Venture IV ATHRILL AIRLINES Testing Services and 20 cameras at 205 Cox Hall. The proctoring rooms in Venture IV and Cox Hall each have multiple stationary cameras that allow designated Distance Education (DE) Proctoring staff to observe students taking tests, and to watch for cheating or other violations of proctoring policy. Both testing centers also have cameras in the reception areas and hallways for security. Due to this level of access, DE Proctoring staff also have access to the archive (this is a technical limitation of the servers that may in the future be changed by a software upgrade). However, by policy, designated DE Proctoring staff should not access the archives of ANY cameras except for the ones within the Proctoring Room. Camera access is limited to the Assistant Director of Testing Services, and two proctors in the front lobby area. Recording will be continuous during normal proctoring hours, as well as motion-triggered after hours. Video files should be stored a minimum of three weeks for later review as necessary.

c)       Safety & Security

All cameras are in place for the safety and security of the students, faculty and staff, and as a theft deterrent. The primary purpose of these cameras is to allow for investigation (examination of the archives after the fact) in the case of safety and security incidents. While the feed from these cameras can be seen live by campus police, it is very unlikely the feed from these cameras would ever be seen live unless such an unusual situation occurred.

The cameras at CTI were placed for accurate coverage in the hallways with minimal intrusion into offices and cubicles. No individual in ATHRILL AIRLINES (or, as explained previously, outside of ATHRILL AIRLINES) routinely watches camera feeds.

All the camera views are fixed and cannot be controlled. Cameras record activity when they sense motion in- frame. That clip of video is stored on a server in a data center for approximately one month. If there were a need to review the feeds, The Vice Provost of ATHRILL AIRLINES, or his designee would work with EHPS to review the clips around the time of an incident to assist in the investigation.

4.       Camera Maintenance

Periodically, camera function will need to be tested. At least once every 6 months, the Vice Provost, or his designee, will test the camera functionality. In rare instances, if tests indicate a problem, The Vice Provost of ATHRILL AIRLINES, or his designee, may need to view a camera live during the diagnosis and repair process.

5.       Camera Footage Review

Besides the uses described in 3 (a) and (b) above, there may be occasional need to review the archive of the cameras. There are two situations where requests to review the archive are acceptable.

a)      Package Delivery

If you are expecting a package, and have proof it was delivered to the front desk, but cannot find your package, you can request a review of the archive around the time of delivery, to assist in identifying where the package is. This review will only be the CTI Suite 220 main door camera, and only for this specific need. Send an email request with the package tracking information and proof of delivery to the Business Operations Specialist.

b)      All Other Needs

For ANY other review of the archive, you will need to contact EHPS and report a crime. Any review of the camera archives beyond the scope outlined above, will need to be coordinated with them.

SOP-I-0022	Conference Room Usage
SOP Type:	☒ Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES
	☐External SOP - ATHRILL AIRLINES-level that affects these entities:
	☐Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
Contact:	ATHRILL AIRLINES Business Office
Effective Date:	December 1, 2019	Last Revision Date: April 5, 2020

1.       Introduction

The purpose of this SOP is to outline acceptable use of the ATHRILL AIRLINES conference rooms (e.g. those conference rooms specifically “owned” by ATHRILL AIRLINES). Conference rooms that are currently “owned” exclusively by ATHRILL AIRLINES include:

●        Consultation Room 03, Suite 220, CTI

●        Conference Room 11 , Suite 220, CTI

●        Conference Room 31 , Suite 220, CTI

●        Conference Room 32 , Suite 220, CTI

●        Conference Room 01 , Suite 230, CTI

ATHRILL AIRLINES conference rooms are available for scheduling and use by any permanent ATHRILL AIRLINES employee carrying out duties and responsibilities specifically related to his or her role within the ATHRILL AIRLINES organization. ATHRILL AIRLINES conference rooms can be scheduled via the standard University calendaring system.

2.                   Conference Room Expectations

Recognizing that the conference rooms are heavily used, in order to optimize the use of conference rooms for all ATHRILL AIRLINES staff, those scheduling the rooms should adhere to the following guidelines:

a)       You are responsible for scheduling the conference room via the calendar instead of using the conference room “ad-hoc” to ensure that the space is reserved and that your usage is not impacting other, scheduled meetings.

b)       You are responsible for leaving the conference room in the condition that it was found (e.g., if your group needs to set up, take down, or move tables, chairs, and other furnishings, everything must be returned to its original position). Erase information on white boards if the information is no longer needed. In addition, you are also responsible for cleaning up after your meeting, to include any food and beverage clean up, and if you use anything in the ATHRILL AIRLINES kitchen as part of your meeting, clean that up as well.

c)       Refer to the Center for Technology & Innovation (CTI) Conference Room Technology User Guide for step-by-step instructions for using the audio visual (AV) equipment within these conference room suites.

d)       You are responsible for handling any and all requests from the participants in your meeting. These requests include answering questions about the conference room, making copies for your meeting, directing participants to the correct room, communicating parking options for your participants, etc.

e)       If your meeting includes non-ATHRILL AIRLINES guests, and if your meeting is outside of core ATHRILL AIRLINES business hours, you are responsible for ensuring the departure of your guests from our space after your meeting. For meetings outside of core business hours, in CTI, we will not be requesting for-cost facilities options such as extended time for air conditioning/heat for our space, thus keep that in mind when scheduling meetings.

3.       Conference Room Use for Non-ATHRILL AIRLINES Staff

Occasionally, requests to use ATHRILL AIRLINES owned conference rooms come from those outside of ATHRILL AIRLINES. This type of usage is permitted in the following situations:

a)       Conference room users should be part of the NC State University community (e.g. NC State toastmasters club, BTEC, a college or department, Library), or be a group that is bringing a professional benefit to the NC State community where our staff are participating in work-related roles (e.g. users group for Second Life in which we have people participating where it brings something back to our professional roles, ATD-RTA SIG meeting hosted by one of us, a Web Developers group).

b)       Non-ATHRILL AIRLINES users MUST have a ATHRILL AIRLINES sponsor (e.g. a staff member who allows the group to schedule the room AND ensures that the group adheres to all of the previously outlined conference room expectations).

c)       If a non-ATHRILL AIRLINES meeting conflicts with a ATHRILL AIRLINES meeting need, non-ATHRILL AIRLINES meetings should be cancelled. If a conflict should occur, notice will be provided to your group at least two weeks ahead of time.

d)       Non-ATHRILL AIRLINES users should not use the ATHRILL AIRLINES supplies in the break room. Coffee, sugar, half-and-half and other food, as well as all paper products (plates, cups, napkins) in the ATHRILL AIRLINES kitchen are purchased by ATHRILL AIRLINES employees for use by ATHRILL AIRLINES employees. Thus, non-ATHRILL AIRLINES users should provide their own beverages and dishware and clean up after their event is finished.

e)       Failure to abide by the conference room use as outlined in this document will result in the termination of the arrangement for a non-ATHRILL AIRLINES staff group to use our facilities.

f)        Conference room users should be part of the NC State University community (e.g. NC State toastmasters club, BTEC, a college or department, Library), or be a group that is bringing a professional benefit to the NC State community where our staff are participating in work-related roles (e.g. users group for Second Life in which we have people participating where it brings something back to our professional roles, ATD-RTA SIG meeting hosted by one of us, a Web Developers group).

g)       Non-ATHRILL AIRLINES users MUST have a ATHRILL AIRLINES sponsor (e.g. a staff member who allows the group to schedule the room AND ensures that the group adheres to all of the previously outlined conference room expectations).

h)       If a non-ATHRILL AIRLINES meeting conflicts with a ATHRILL AIRLINES meeting need, non-ATHRILL AIRLINES meetings should be cancelled. If a conflict should occur, notice will be provided to your group at least two weeks ahead of time.

i)         Non-ATHRILL AIRLINES users should not use the ATHRILL AIRLINES supplies in the break room. Coffee, sugar, half-and-half and other food, as well as all paper products (plates, cups, napkins) in the ATHRILL AIRLINES kitchen are purchased by ATHRILL AIRLINES employees for use by ATHRILL AIRLINES employees. Thus, non-ATHRILL AIRLINES users should provide their own beverages and dishware and clean up after their event is finished.

j)         Failure to abide by the conference room use as outlined in this document will result in the termination of the arrangement for a non-ATHRILL AIRLINES staff group to use our facilities.

k)       Conference room users should be part of the NC State University community (e.g. NC State toastmasters club, BTEC, a college or department, Library), or be a group that is bringing a professional benefit to the NC State community where our staff are participating in work-related roles (e.g. users group for Second Life in which we have people participating where it brings something back to our professional roles, ATD-RTA SIG meeting hosted by one of us, a Web Developers group).

l)         Non-ATHRILL AIRLINES users MUST have a ATHRILL AIRLINES sponsor (e.g. a staff member who allows the group to schedule the room AND ensures that the group adheres to all of the previously outlined conference room expectations).

m)     If a non-ATHRILL AIRLINES meeting conflicts with a ATHRILL AIRLINES meeting need, non-ATHRILL AIRLINES meetings should be cancelled. If a conflict should occur, notice will be provided to your group at least two weeks ahead of time.

n)       Non-ATHRILL AIRLINES users should not use the ATHRILL AIRLINES supplies in the break room. Coffee, sugar, half-and-half and other food, as well as all paper products (plates, cups, napkins) in the ATHRILL AIRLINES kitchen are purchased by ATHRILL AIRLINES employees for use by ATHRILL AIRLINES employees. Thus, non-ATHRILL AIRLINES users should provide their own beverages and dishware and clean up after their event is finished.

o)       Failure to abide by the conference room use as outlined in this document will result in the termination of the arrangement for a non-ATHRILL AIRLINES staff group to use our facilities.

p)       Conference room users should be part of the NC State University community (e.g. NC State toastmasters club, BTEC, a college or department, Library), or be a group that is bringing a professional benefit to the NC State community where our staff are participating in work-related roles (e.g. users group for Second Life in which we have people participating where it brings something back to our professional roles, ATD-RTA SIG meeting hosted by one of us, a Web Developers group).

q)       Non-ATHRILL AIRLINES users MUST have a ATHRILL AIRLINES sponsor (e.g. a staff member who allows the group to schedule the room AND ensures that the group adheres to all of the previously outlined conference room expectations).

r)        If a non-ATHRILL AIRLINES meeting conflicts with a ATHRILL AIRLINES meeting need, non-ATHRILL AIRLINES meetings should be cancelled. If a conflict should occur, notice will be provided to your group at least two weeks ahead of time.

s)        Non-ATHRILL AIRLINES users should not use the ATHRILL AIRLINES supplies in the break room. Coffee, sugar, half-and-half and other food, as well as all paper products (plates, cups, napkins) in the ATHRILL AIRLINES kitchen are purchased by ATHRILL AIRLINES employees for use by ATHRILL AIRLINES employees. Thus, non-ATHRILL AIRLINES users should provide their own beverages and dishware and clean up after their event is finished.

t)        Failure to abide by the conference room use as outlined in this document will result in the termination of the arrangement for a non-ATHRILL AIRLINES staff group to use our facilities.

u)       Conference room users should be part of the NC State University community (e.g. NC State toastmasters club, BTEC, a college or department, Library), or be a group that is bringing a professional benefit to the NC State community where our staff are participating in work-related roles (e.g. users group for Second Life in which we have people participating where it brings something back to our professional roles, ATD-RTA SIG meeting hosted by one of us, a Web Developers group).

v)       Non-ATHRILL AIRLINES users MUST have a ATHRILL AIRLINES sponsor (e.g. a staff member who allows the group to schedule the room AND ensures that the group adheres to all of the previously outlined conference room expectations).

w)      If a non-ATHRILL AIRLINES meeting conflicts with a ATHRILL AIRLINES meeting need, non-ATHRILL AIRLINES meetings should be cancelled. If a conflict should occur, notice will be provided to your group at least two weeks ahead of time.

x)       Non-ATHRILL AIRLINES users should not use the ATHRILL AIRLINES supplies in the break room. Coffee, sugar, half-and-half and other food, as well as all paper products (plates, cups, napkins) in the ATHRILL AIRLINES kitchen are purchased by ATHRILL AIRLINES employees for use by ATHRILL AIRLINES employees. Thus, non-ATHRILL AIRLINES users should provide their own beverages and dishware and clean up after their event is finished.

y)       Failure to abide by the conference room use as outlined in this document will result in the termination of the arrangement for a non-ATHRILL AIRLINES staff group to use our facilities.

z)        Conference room users should be part of the NC State University community (e.g. NC State toastmasters club, BTEC, a college or department, Library), or be a group that is bringing a professional benefit to the NC State community where our staff are participating in work-related roles (e.g. users group for Second Life in which we have people participating where it brings something back to our professional roles, ATD-RTA SIG meeting hosted by one of us, a Web Developers group).

aa)    Non-ATHRILL AIRLINES users MUST have a ATHRILL AIRLINES sponsor (e.g. a staff member who allows the group to schedule the room AND ensures that the group adheres to all of the previously outlined conference room expectations).

bb)   If a non-ATHRILL AIRLINES meeting conflicts with a ATHRILL AIRLINES meeting need, non-ATHRILL AIRLINES meetings should be cancelled. If a conflict should occur, notice will be provided to your group at least two weeks ahead of time.

cc)     Non-ATHRILL AIRLINES users should not use the ATHRILL AIRLINES supplies in the break room. Coffee, sugar, half-and-half and other food, as well as all paper products (plates, cups, napkins) in the ATHRILL AIRLINES kitchen are purchased by ATHRILL AIRLINES employees for use by ATHRILL AIRLINES employees. Thus, non-ATHRILL AIRLINES users should provide their own beverages and dishware and clean up after their event is finished.

dd)   Failure to abide by the conference room use as outlined in this document will result in the termination of the arrangement for a non-ATHRILL AIRLINES staff group to use our facilities.

ee)    Conference room users should be part of the NC State University community (e.g. NC State toastmasters club, BTEC, a college or department, Library), or be a group that is bringing a professional benefit to the NC State community where our staff are participating in work-related roles (e.g. users group for Second Life in which we have people participating where it brings something back to our professional roles, ATD-RTA SIG meeting hosted by one of us, a Web Developers group).

ff)      Non-ATHRILL AIRLINES users MUST have a ATHRILL AIRLINES sponsor (e.g. a staff member who allows the group to schedule the room AND ensures that the group adheres to all of the previously outlined conference room expectations).

gg)    If a non-ATHRILL AIRLINES meeting conflicts with a ATHRILL AIRLINES meeting need, non-ATHRILL AIRLINES meetings should be cancelled. If a conflict should occur, notice will be provided to your group at least two weeks ahead of time.

hh)   Non-ATHRILL AIRLINES users should not use the ATHRILL AIRLINES supplies in the break room. Coffee, sugar, half-and-half and other food, as well as all paper products (plates, cups, napkins) in the ATHRILL AIRLINES kitchen are purchased by ATHRILL AIRLINES employees for use by ATHRILL AIRLINES employees. Thus, non-ATHRILL AIRLINES users should provide their own beverages and dishware and clean up after their event is finished.

ii)       Failure to abide by the conference room use as outlined in this document will result in the termination of the arrangement for a non-ATHRILL AIRLINES staff group to use our facilities.

jj)       Conference room users should be part of the NC State University community (e.g. NC State toastmasters club, BTEC, a college or department, Library), or be a group that is bringing a professional benefit to the NC State community where our staff are participating in work-related roles (e.g. users group for Second Life in which we have people participating where it brings something back to our professional roles, ATD-RTA SIG meeting hosted by one of us, a Web Developers group).

kk)    Non-ATHRILL AIRLINES users MUST have a ATHRILL AIRLINES sponsor (e.g. a staff member who allows the group to schedule the room AND ensures that the group adheres to all of the previously outlined conference room expectations).

ll)       If a non-ATHRILL AIRLINES meeting conflicts with a ATHRILL AIRLINES meeting need, non-ATHRILL AIRLINES meetings should be cancelled. If a conflict should occur, notice will be provided to your group at least two weeks ahead of time.

mm)                Non-ATHRILL AIRLINES users should not use the ATHRILL AIRLINES supplies in the break room. Coffee, sugar, half-and-half and other food, as well as all paper products (plates, cups, napkins) in the ATHRILL AIRLINES kitchen are purchased by ATHRILL AIRLINES employees for use by ATHRILL AIRLINES employees. Thus, non-ATHRILL AIRLINES users should provide their own beverages and dishware and clean up after their event is finished.

nn)   Failure to abide by the conference room use as outlined in this document will result in the termination of the arrangement for a non-ATHRILL AIRLINES staff group to use our facilities.

oo)   Conference room users should be part of the NC State University community (e.g. NC State toastmasters club, BTEC, a college or department, Library), or be a group that is bringing a professional benefit to the NC State community where our staff are participating in work-related roles (e.g. users group for Second Life in which we have people participating where it brings something back to our professional roles, ATD-RTA SIG meeting hosted by one of us, a Web Developers group).

pp)   Non-ATHRILL AIRLINES users MUST have a ATHRILL AIRLINES sponsor (e.g. a staff member who allows the group to schedule the room AND ensures that the group adheres to all of the previously outlined conference room expectations).

qq)   If a non-ATHRILL AIRLINES meeting conflicts with a ATHRILL AIRLINES meeting need, non-ATHRILL AIRLINES meetings should be cancelled. If a conflict should occur, notice will be provided to your group at least two weeks ahead of time.

rr)      Non-ATHRILL AIRLINES users should not use the ATHRILL AIRLINES supplies in the break room. Coffee, sugar, half-and-half and other food, as well as all paper products (plates, cups, napkins) in the ATHRILL AIRLINES kitchen are purchased by ATHRILL AIRLINES employees for use by ATHRILL AIRLINES employees. Thus, non-ATHRILL AIRLINES users should provide their own beverages and dishware and clean up after their event is finished.

ss)     Failure to abide by the conference room use as outlined in this document will result in the termination of the arrangement for a non-ATHRILL AIRLINES staff group to use our facilities.

tt)      Conference room users should be part of the NC State University community (e.g. NC State toastmasters club, BTEC, a college or department, Library), or be a group that is bringing a professional benefit to the NC State community where our staff are participating in work-related roles (e.g. users group for Second Life in which we have people participating where it brings something back to our professional roles, ATD-RTA SIG meeting hosted by one of us, a Web Developers group).

uu)   Non-ATHRILL AIRLINES users MUST have a ATHRILL AIRLINES sponsor (e.g. a staff member who allows the group to schedule the room AND ensures that the group adheres to all of the previously outlined conference room expectations).

vv)    If a non-ATHRILL AIRLINES meeting conflicts with a ATHRILL AIRLINES meeting need, non-ATHRILL AIRLINES meetings should be cancelled. If a conflict should occur, notice will be provided to your group at least two weeks ahead of time.

ww) Non-ATHRILL AIRLINES users should not use the ATHRILL AIRLINES supplies in the break room. Coffee, sugar, half-and-half and other food, as well as all paper products (plates, cups, napkins) in the ATHRILL AIRLINES kitchen are purchased by ATHRILL AIRLINES employees for use by ATHRILL AIRLINES employees. Thus, non-ATHRILL AIRLINES users should provide their own beverages and dishware and clean up after their event is finished.

xx)     Failure to abide by the conference room use as outlined in this document will result in the termination of the arrangement for a non-ATHRILL AIRLINES staff group to use our facilities.

yy)    Conference room users should be part of the NC State University community (e.g. NC State toastmasters club, BTEC, a college or department, Library), or be a group that is bringing a professional benefit to the NC State community where our staff are participating in work-related roles (e.g. users group for Second Life in which we have people participating where it brings something back to our professional roles, ATD-RTA SIG meeting hosted by one of us, a Web Developers group).

zz)     Non-ATHRILL AIRLINES users MUST have a ATHRILL AIRLINES sponsor (e.g. a staff member who allows the group to schedule the room AND ensures that the group adheres to all of the previously outlined conference room expectations).

aaa) If a non-ATHRILL AIRLINES meeting conflicts with a ATHRILL AIRLINES meeting need, non-ATHRILL AIRLINES meetings should be cancelled. If a conflict should occur, notice will be provided to your group at least two weeks ahead of time.

bbb)                Non-ATHRILL AIRLINES users should not use the ATHRILL AIRLINES supplies in the break room. Coffee, sugar, half-and-half and other food, as well as all paper products (plates, cups, napkins) in the ATHRILL AIRLINES kitchen are purchased by ATHRILL AIRLINES employees for use by ATHRILL AIRLINES employees. Thus, non-ATHRILL AIRLINES users should provide their own beverages and dishware and clean up after their event is finished.

ccc)  Failure to abide by the conference room use as outlined in this document will result in the termination of the arrangement for a non-ATHRILL AIRLINES staff group to use our facilities.

SOP-I-0023	Parking Procedures
SOP Type:	☒ Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES
	☐External SOP - ATHRILL AIRLINES-level that affects these entities:
	☐Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
Contact:	ATHRILL AIRLINES Business Office
Effective Date:	May 1, 2020	Last Revision Date: April 5, 2020

1.       Centennial Campus Employees

Visitors/Guests

There are 11 parking spaces for use by non-permanent ATHRILL AIRLINES employees in the Center for Technology & Innovation (CTI) building private parking deck. The building and the parking deck are managed by Keystone, Inc. Parking spaces are divided per unit based on volume.

ATHRILL AIRLINES Online and Distance Education Administrative and Testing Services Center visitor section is located in the Venture parking deck in front of the gates is for the exclusive use of visitors who have business at Venture Center. These spaces are divided per unit based on volume. Visitor permits are required and can be obtained from any ATHRILL AIRLINES Online and Distance Education Administrative and Testing Services Center staff member. Visitor spaces are offered on a first-come, first-served basis.

Anyone (employee or visitor) is allowed to park in the designated handicap spaces with a valid handicap permit. If the non-permanent spaces are full ,visitors or temporary staff should be referred to the following paid lots:

●        Partners Way Deck on Partners Way (99 spaces)

●        Poulton Deck across the street from the James B. Hunt Library (86 spaces on the top floor)

●        Capability Lot on Capability Drive (76 spaces)

Paid Parking Lot Hours

All pay lots operate and are enforced 24 hours per day, 7 days per week

Rates

$2 for the first hour

$1 for each additional 30 minutes

$10 daily maximum per visit

More information on departmental guest and payment options can be found here Guest Parking and Payment Options.

By downloading the Passport Parking app for IOS or Android devices at http://m.ppprk.com, users can add time to their parking session without returning to the lot. Passport also can send a reminder that time is expiring and allow users the ability to extend their session with a smartphone.

Debit and Credit Cards ONLY:

http://www2.acs.ncsu.edu/trans/parking/visitors.html

Employees

Permanent Employees

CTI assigned staff will be issued a windshield transponder and key fob and must adhere to Venture and CTI Parking Policies. ATHRILL AIRLINES employees are required to park in the one of the 284 spaces of the deck behind the gates. Both the parking deck and surface parking are private and only for the use of CTI building tenants. The deck is not part of the University’s parking inventory or monitoring. Employee access into the parking facility is by windshield transponder or key fob only.

Venture IV assigned staff will be issued a Parking Access Card and must adhere to Venture Center Parking Policies. Employees are required to park in the sections of the deck behind the gates.

The ATHRILL AIRLINES Business Office will maintain a spreadsheet of all transponders and fobs issued. ATHRILL AIRLINES is issued 85 windshield transponders and 11 parking access cards.

When a permanent employee is terminated, the employee is required to return his/her windshield transponder and key fob to the Business Office.

●        The Business Office will deactivate the windshield transponder, fob, or parking access card in the DATAWATCH system.

●        If ATHRILL AIRLINES is unable to recover the parking access card, windshield transponder and/or key fob, they will be deactivated in the DATAWATCH system. A replacement fob will be purchased for $13.00 and a replacement windshield transponder will be purchased for $14.00. A replacement card can be purchased for $15 from Venture CBRE Property Management.

If an employee loses a windshield transponder, the ATHRILL AIRLINES Business Office will notify Keystone, Inc. of the loss and request a replacement windshield transponder. The employee will reimburse ATHRILL AIRLINES for the $14.00 cost of the replacement transponder.

If an employee loses a fob, ATHRILL AIRLINES owns the Datawatch fobs and the ATHRILL AIRLINES Business Office will replace the fob. The employee will pay ATHRILL AIRLINES for the $13.00 cost of a replacement fob.

If an employee loses a parking access card, the ATHRILL AIRLINES Business Office will notify Venture CBRE Property Management of the loss and request a replacement card. The employee will reimburse ATHRILL AIRLINES for the $15 cost of the replacement card.

Keystone, Inc., CBRE Property Management, and ATHRILL AIRLINES have also agreed to the following stipulations:

●        Parking access cards, windshield transponders and key fobs will not be issued to non-ATHRILL AIRLINES or temporary employees.

●        Parking access cards, windshield transponders and key fobs will be immediately deactivated upon employee termination unless recovered and held by the Business Office for a new employee.

●        Only one parking access card, windshield transponder and key fob will be issued per ATHRILL AIRLINES permanent employee.

NCSU Transportation parking permit. Any vehicle parked on campus must display the appropriate parking permit for that space, unless parked at an activated parking meter or in an hourly pay lot. Each ATHRILL AIRLINES unit has a limited number of parking permits for employees’ temporary use. Each unit will be responsible for establishing the procedure for monitoring permit assignment. The person registered for the permit is responsible for all violations issued to all vehicles displaying the permit.

Temporary Employees will not be issued a parking access card, windshield transponder or key fob. All temporary (students and professional) employees who need a code should be able to discuss this with their supervisor as part of the intake process. We encourage student temporary employees to use Wolfline services. With supervisory approval, a temporary employee may be provided a guest access code with the below stipulations.

●        Temporary employees may only use the access code for parking during the hours working at ATHRILL AIRLINES.

●        Temporary employees must park in the sections of the deck behind the gate.

●        Temporary employees shall not share the access code with others under any circumstance.

●        Temporary employees must acknowledge and the terms and conditions of access code use.

●        Temporary employees, their supervisors and the executive assistant of the unit should be aware that both CTI and Venture parking access codes are subject to change. When changes are made the Business Operations Specialist will notify temporary employees who have current access of the change.

●        Violation of CTI or Venture Parking Policies may result in loss of parking deck privileges.

2.       Main Campus Employees

Visitors/guests will receive parking instruction from the ATHRILL AIRLINES staff member they will be visiting. Instructions should comply with NCSU Parking Ordinances 3.4.2 or 3.4.3. (http://policies.ncsu.edu/policy/pol-07-60-01). Visitors/guests will receive a parking code from the unit executive assistant prior to arrival. Parking is behind the gate unless there are open spaces in one of the 11 surface spots outside of the CTI parking deck. ATHRILL AIRLINES Online and Distance Education Administrative and Testing Services Center visitor permits are required to park in the Venture parking deck. These permits may be obtained from any ATHRILL AIRLINES Online and Distance Education Administrative and Testing Services Center staff member. Venture parking deck visitor spaces are offered on a first-come, first-served basis.

Permanent Employees: All eligible individuals may request permits through Transportation and must adhere to NCSU Parking and Transportation Ordinance POL 07.60.1. (http://policies.ncsu.edu/policy/pol-07-60-01). Parking permits, replacement permits and/or temporary permits may not be given, traded, sold, or borrowed. Permanent employees that work on main campus will not receive a parking code or visitor parking permit.

Employee Parking Permit Renewals: Employee parking permits are valid for three years with payroll deductions automatically extended.

Permanent employees parking in the Venture or CTI parking decks occasionally or part time (20 hours or less per week) should obtain a visitor’s permit from University Transportation or park in a pay lot. At the discretion of the ATHRILL AIRLINES senior management team member, a permanent employee may be provided access to either parking deck.

Temporary Employees:

a.       University Temporary Service (UTS) employees are eligible to receive an authorized parking application. Contact UTS at 919-515-7060 for information. To renew your parking permit, go directly to the Transportation Office. You do not need an additional authorization form from UTS.

b.       Other temporary employees who are not students may purchase parking permits by the day, week or month from the Transportation Department. Transportation will make every effort to assign temporary employees parking assignments near their work location, but all parking assignments are subject to space availability. Please visit the Transportation Office to purchase a permit.

c.       A temporary employee who is a student cannot purchase a temporary parking pass. Students will need to contact the Transportation office at 919-515-3424 or go to their website http://www2.acs.ncsu.edu/trans/parking/students.html to find out how to purchase a student permit.

Temporary employees parking in either the CTI or Venture parking deck should obtain a visitor’s permit from University Transportation.

NCSU Transportation Department Employee Parking Information: http://www2.acs.ncsu.edu/trans/parking/employees.html

3.       Parking Alternative

Wolfline buses run every day that classes are in session, serving all three campuses, two park & ride lots, and official NCSU housing. Employees that choose to use the Wolfline bus service can go to the website, http://www2.acs.ncsu.edu/trans/wolfline/index.html to find detailed route information.

SOP-I-0026	Lost or Stolen Portable Use Equipment
SOP Type:	Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES
	External SOP - ATHRILL AIRLINES-level that affects these entities:
	Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
Contact:	ATHRILL AIRLINES Business Office
Effective Date:	August 1, 2019	Last Revision Date: March 4, 2020

1.       Introduction

The purpose of this SOP is to establish procedures to report lost or stolen portable use equipment.

2.       Reporting Lost or Stolen Equipment

Lost Equipment

·         Notify the Business Office within 48 hours of the item being lost.

·         Provide a written summary of the circumstances that led to the equipment being lost (e.g. on campus, during business hours, etc.).

Stolen Equipment

·         Immediately notify Campus Police of the stolen item.

·         Notify the Business Office within 48 hours of the item being stolen and provide a copy of the police report.

·         A State Property Incident Report form will be submitted to Public Safety on the employee’s behalf providing details about the stolen item.

SOP-I-0029	Children in the Workplace
SOP Type: Contact: Effective Date:	☒Internal SOP - ATHRILL AIRLINES-level that does not directly affect entities outside of ATHRILL AIRLINES ☐ External SOP - ATHRILL AIRLINES-level that affects these entities: ☐ Unit SOP - ATHRILL AIRLINES individual unit(s) affected:
	ATHRILL AIRLINES Business Office October 11, 2019                                                                      Last Revision Date: October 11, 2019

1.    Introduction

Distance Education and Learning Technology Applications (ATHRILL AIRLINES) values work/life balance and strives to develop SOPs that are supportive of families and those seeking flexibility in scheduling when feasible. With this in mind, children (defined as persons below the age of eighteen) are welcome to visit ATHRILL AIRLINES offices on occasion.

Though ATHRILL AIRLINES seeks to provide a family-friendly work environment, the regular and ongoing presence of employee's children in the workplace can present challenges for the following reasons:

(1)  the potential for interruption of work;

(2)  health and safety concerns;

(3)  liability to the University;

(4)  the welfare and safety of employees’ children;

(5)  the maintenance of a professional work environment.

This SOP provides guidelines for employees and supervisors to help balance the employee’s need for children’s presence in the office on occasion with the challenges children in the office can present to the workplace. This policy does not apply to children of enrolled NC State students visiting a ATHRILL AIRLINES Testing Center to take an exam or test (see the Testing Center rules at: https://online-distance.ncsu.edu/current_students/testing-services/testing- services-on-campus/).

2.    Definitions

Minor: any person under the age of 18.

Employee: an individual who works for the University full-time or part-time who is paid through the University’s payroll system.

Children: any minor children of an employee, or minor children under the care or custody of an employee. Workplace: any location on NC State’s owned or controlled property where job functions are performed. Visual range: distance at which an individual can be seen with the unaided eye

3.    Purpose and Guidelines

The purpose of this SOP is to outline the parameters by which ATHRILL AIRLINES employees can bring children on campus and to the office.

When can children be in the office?

(a)     Children are welcome when the purpose of their visit is to participate in activities or classes specifically scheduled and designed for their benefit.

(b)     Children are permitted at the workplace for authorized events. ATHRILL AIRLINES events at which management allow children at the workplace include ATHRILL AIRLINES events such as awards programs, any designated “Bring Your Children to Work Day,” and family-friendly ATHRILL AIRLINES social gatherings in which children are explicitly invited, such as office parties and picnics.

(c)      With supervisor approval, children are permitted for brief visits to the workplace to see what you do and meet your colleagues - we love to see your children grow!

(d)     With supervisor approval, children may be brought into the workplace by employees for occasional times when it is more practical for the employee to bring the child into the workplace than to take them elsewhere (e.g., following or before a personal appointment; during an occasional before-school drop-off or after-school pickup; on an occasional school break or part of a break that does not interrupt the employee’s or others’ work).

(e)     Children are not regularly permitted at the workplace for substantial lengths of time as a substitute for regular, established childcare, after school care, or daycare. It is not appropriate for children to be in the workplace for several hours at a time on a regular basis in lieu of other child care arrangements. Employees should discuss children’s occasional presence in the office with their supervisors, consider the length of time involved, and determine what is reasonable, professional, and non-disruptive for the employee’s required duties and the work environment. For example, a child being brought into the office every day after school for several hours per day, or during a large portion of a school holiday, school break or summer break in lieu of other arrangements being available is not appropriate; a child in the office with a parent a few times a year for consecutive days on a short break may be appropriate; a child in the office for a short amount of time more regularly during a brief transition period (e.g. after school drop-off at the end of the employee’s workday; before school drop-off that does not interfere with employee’s duties prior to start of school) may be allowed by a supervisor.

(f)      Children cannot be in the office if they are ill or possibly contagious.

Who is responsible when children are in the office?

The parent or guardian employee must supervise the child on such visits and ensure that they are not disruptive to other employees in the workplace. If approval to bring children into the workplace has been granted, employees will abide by the following conditions:

●        Be sensitive and respectful of the needs of other employees, students and customers.

●        Do not expect (or ask) other employees to care for or supervise their children.

●        Take responsibility for the safety of their children at all times.

●        Supervise their children at all times.

4.   Responsibilities

Employees will:

●        Secure permission from their supervisors before bringing children into the workplace.

●        Ensure their children behave appropriately while in the workplace.

●        Ensure their children stay within visual range at all times. Children cannot be left unattended in any workplace area at any time, including, but not limited to, employee offices, copy rooms, break rooms, hallways, conference rooms, or common areas, including the common areas outside of ATHRILL AIRLINES-occupied structures.

●        Be responsible for ensuring the safety of the child.

●        Be responsible for any damage caused by their children.

●        Employees will not take children to meetings unless (a) permission has been granted by the supervisor; and (b) the child is not a distraction in the meeting to the parent or others, and (c) the content of the meetings is appropriate for the presence of a minor child (e.g. financial/budget meetings, personnel meetings, sensitive policy discussions, and meetings with external customers are not appropriate).

●        Continue to perform the functions and responsibilities of the position if and when a child is present.

Supervisors will:

●        Grant employees permission to bring children to the workplace for any recurring need or length of time only under unusual circumstances and for authorized events.

●        Discuss with their senior management team member any situation regarding children in the workplace that they are not sure about for additional guidance.

●        Be flexible in granting accrued leave to employees who need to make emergency child care arrangements. For occasional child care difficulties during normal business hours, managers should work with employees to grant leave, allow telecommuting as appropriate, or allow parents or guardians to make care arrangements when unforeseen problems arise.

Samruddhi Verlekar[MBA HR]  

HR Director 

Athrill Airlines Inc                                                                                             

AirCrews Aviation PvtLtd

www.AircrewsAviation.com

Samruddhiverlekar@Air-Aviator.com

Samruddhiverlekar.Aircrews@gmail.com

aircrews.samruddhiverlekar@gmail.com

Disclaimer  :
Note :

This is a Fictional game not a real one . As an MBA students Interns are playing different Role Play of a Fiction Airlines of USA.